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June 8, 2006 - Representatives from all of the agencies that wil be affected by the new radio system met one hour before the regualrly scheduled weekly conference call to be introduced to where the project currently is and what they will need to do as we move forward. All agencies were told that they need to inventory all radios that they currently have to make the sale of those items easier once the new system is complete. The decision was made to keep track of these items in Spillman and that all agencies would be brought up to speed on the proper entry of these items into Spillman quickly. No new business was discussed during the conference call except the fact that we would need to find a temporary location for the south tower until such time as Snapping Shoals is able to complete theirs.
         

May 2006 - Meeting was cancelled due to the death of a fellow officers daughter. Our hearts and sympathies are with them during this trying time.

April 2006 - We sent our CAD/GIS systems manager to the TYCO testing to lab to test our CAD system, Spillman Technologies' Summit, to see how it worked over the new OPEN SKY radio system. The software performed great. Some small problems were identified but most of them can be overcome easily. We know that finding out how the software will work over the Open Sky system now, before the system is installed, will allow a quick rollout of the mobile units once the system does get finished.

         

March 8, 2006
Customer Design Review Meeting

This meeting began with a discussion of the fiber network that would connect the system towers to each other. It was discovered that the current fiber system was a web and not a concentric ring as first thought. This furthered talk of what options were available with Covington Fibrenet and Snapping Shoals EMC to complete a ring for redundant safety. Training scheduled was further hammered out and determined that System Administrator Training June and July for Mike, Trudy, Adam and team leaders. Other tentative schedule items:

* July and August Equipment will start arriving

* Dispatcher Training October and November

* End User Training October and November Train the Trainer OpenSky Radio Operation.

* Fleet Mapping

Other items of concern were discussed and farmed out to the responsible parties. Then discussion of the migration plan was discussed. It was decided that we could convert the two training consoles over to the new system first and then move dispatchers to them as we change over the other six consoles. It was also determined that we would only cut over one agency at a time.

We received a records of items that had already been shipped to Loudoun Communications. A decision was made that a representative from the center would travel to Loudoun to verify the shipment. We discussed old punch list items and there status.

Spillman Software Testing will be May 8th through 12th in Lynchburg

         

February 2, 2006 @ 10:00 A.M.
Meeting with M/A-Com

This was the first of many meetings to come as the radio project proceeds. We found that Mark Tesh will be our main point of contact and Ben Ramsey will be our primary on site engineer. We discussed using our CAD system's equipment modules to inventory all project equipment as it is shipped to us so that it will be easy to track and issue when the time comes. We also discussed the training plan that will accompany the implementation of the new system. We developed a bullet list of items that need to be addressed and when they need to be addressed by, this would be our roadmap to making sure that all items needed are aquired on time and if not that alternative pathways are chosen. It was determined that Loudoun Communications would be our primary maintenance shop for all of the radio system once the system is accepted and that they would do some on site training to our personnel so that we could troubleshoot small probelsm without needing to call them. We scheduled a system design review for the first of March. We discussed the fire alerting system for the fire stations and expressed concerns as to how we could test audio quality of the system prior to acceptance in a way that was quantitative. Planned tower sites were discussed and the applications for our systems placement on those towers. We also discussed a tower location swap with Snapping Shoals EMC that could be beneficial to both entities. We discussed invoicing for items as the project continues and provided M/A COM with needed documentation. Our project team stated that they needed blue prints for some of the tower sites and we agreed to locate and deliver those blue prints as soon as possible. Discussion was had concerning where delivered items should be stored before installation of them and a decision was made to allow storage of the items at Loudoun Communications as long as we could receive detailed invoices of what is there and that they could enter the items into our system for inventory.

         
         
         
         

The South Tower Cell Site

OUR PROGRESS

 


One of the racks loaded with equipment

A whole group of items destined for Covington

Two Computer cabinets loaded with equipment and the Engineer for the project
 
 
   
     

         
         
         
         
         
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